Edit the Name of a Document Library in SharePoint Online ~ imexhs.com

Do you end up struggling to handle your doc libraries successfully resulting from poorly named or outdated library names? Look no additional! Modifying doc library names is a vital facet of data administration, serving to you preserve group and improve person expertise. Whether or not you want to appropriate a typo, align with evolving enterprise wants, or just enhance readability, understanding edit doc library names is important for any SharePoint administrator or person.

This text will information you thru the step-by-step means of modifying doc library names, offering clear directions and useful ideas to make sure a seamless expertise. We’ll cowl every little thing from figuring out the suitable permissions to understanding the potential impression of identify modifications on present hyperlinks and permissions. By the tip of this text, you’ll possess the information and confidence to change doc library names successfully, enabling you to reinforce the group and accessibility of your SharePoint atmosphere.

Moreover, we are going to delve into finest practices for naming doc libraries, exploring methods for creating significant and constant names that align along with your group’s taxonomy and data structure. By following these pointers, you possibly can set up a naming conference that facilitates simple navigation, reduces confusion, and ensures that your doc libraries stay organized and environment friendly over time.

Concerns Earlier than Modifying

Earlier than embarking on the method of modifying a doc library identify, it’s important to think about the next essential elements.

1. Affect on Current Hyperlinks and References

Altering the identify of a doc library can have an effect on present hyperlinks and references to that library. These could embody hyperlinks, embedded content material, and some other references that explicitly level to the unique library identify. It’s essential to evaluate the potential impression on these references and replace them accordingly to keep away from breaking performance.

Mitigation Methods:

Use a hyperlink checker software to determine and replace all affected hyperlinks.
Notify customers and stakeholders of the library identify change to make sure they’ll alter their references.
Think about using a redirect service to mechanically ahead customers to the brand new library location.

2. Affect on Permissions and Entry

Doc library names are utilized in permission settings to grant or deny entry to particular customers or teams. Modifying the library identify could have an effect on these permissions, doubtlessly denying entry to approved customers. It’s important to evaluate the permission settings and make sure that the meant entry rights are maintained after the identify change.

Mitigation Methods:

Test the permission settings of the library to determine any affected customers or teams.
Replace the permission settings to mirror the brand new library identify.
Notify affected customers and teams concerning the modifications to make sure they’ll proceed accessing the library as meant.

3. Affect on Search and Metadata

Doc library names are used for indexing and search functions. Altering the identify could impression the visibility and retrievability of paperwork throughout the library. Moreover, any metadata related to the library, equivalent to tags or content material varieties, could must be up to date to mirror the brand new identify.

Mitigation Methods:

Assess the impression on search outcomes and take steps to make sure that paperwork are nonetheless simply discoverable.
Replace any metadata related to the library, together with tags, content material varieties, and customized columns.
Notify customers and stakeholders of the potential impression on search and metadata.

Utilizing Significant and Concise Names

When modifying a doc library identify, selecting a significant and concise title is essential. An efficient identify ought to precisely mirror the library’s content material and its goal throughout the group. This permits customers to simply determine and navigate the library, selling effectivity and lowering confusion.

Listed below are some ideas for creating significant and concise doc library names:

Use key phrases: Embrace related key phrases that describe the library’s subject material. This permits customers to shortly perceive the library’s goal and find the paperwork they want.
Be particular: Keep away from obscure or generic names. As an alternative, present particular particulars concerning the library’s content material, such because the challenge or division it pertains to.
Preserve it concise: Intention for a reputation that’s between 3-7 phrases in size. A concise identify improves readability and makes it simpler for customers to recollect.
Keep away from abbreviations or acronyms: Not all customers could also be conversant in particular abbreviations or acronyms. Use full phrases to make sure clear understanding.
Think about the viewers: Take into consideration the customers who will primarily entry the library. Select a reputation that resonates with them and aligns with their wants.

Extra Concerns

Along with the guidelines above, contemplate the next finest practices for modifying doc library names:

Use capitalization persistently: Both capitalize the primary letter of every phrase or solely the primary letter of the primary phrase. Keep consistency all through the identify.
Keep away from particular characters: Particular characters, equivalent to colons, hyphens, or underscores, can break doc hyperlinks or create compatibility points. Keep on with letters, numbers, and areas.
Use a naming conference: Set up a naming conference for all doc libraries throughout the group. This ensures consistency and simplifies library administration.
Overview and replace commonly: Because the library’s content material and goal evolve, evaluate and replace its identify accordingly. This retains the library organized and related.

Examples of Efficient Doc Library Names

Good	Unhealthy
Mission Plan Paperwork	Docs
Advertising Collateral	Advertising Information
Buyer Service Information	Buyer Stuff

Avoiding Areas and Particular Characters

When modifying a doc library identify, it is essential to keep away from utilizing areas and particular characters. Areas could be interpreted as a separator, which might result in confusion when accessing the library. Particular characters, equivalent to commas, semicolons, and colons, may trigger issues, as they can be utilized for different functions inside SharePoint. As an alternative, use underscores or hyphens to separate phrases within the library identify.

Listed below are some particular examples of areas and particular characters to keep away from:

Areas: Do not use areas within the doc library identify. Use underscores or hyphens as an alternative.
Commas: Do not use commas within the doc library identify. Commas are used to separate record objects, and might trigger confusion in the event that they’re used within the library identify.
Semicolons: Do not use semicolons within the doc library identify. Semicolons are used to separate statements, and might trigger confusion in the event that they’re used within the library identify.
Colons: Do not use colons within the doc library identify. Colons are used to introduce a listing or definition, and might trigger confusion in the event that they’re used within the library identify.
Different particular characters: Keep away from utilizing different particular characters, equivalent to exclamation factors, query marks, and ampersands, within the doc library identify. These characters may cause issues when the library is accessed or used.

By following these pointers, you possibly can assist make sure that your doc library identify is obvious, simple to know, and accessible to all customers.

Listed below are some further ideas for selecting a doc library identify:

Use a reputation that’s descriptive of the library’s contents.
Preserve the identify brief and to the purpose.
Keep away from utilizing complicated or ambiguous phrases.
Ensure that the identify is exclusive throughout the website.

By following the following tips, you possibly can select a doc library identify that’s each efficient and simple to make use of.

Desk of Characters to Keep away from

Character	Purpose
Area	May be interpreted as a separator
Comma	Used to separate record objects
Semicolon	Used to separate statements
Colon	Used to introduce a listing or definition
Exclamation level	May be complicated when utilized in a library identify
Query mark	May be complicated when utilized in a library identify
Ampersand	Could cause issues when the library is accessed or used

Modifying the Doc Library Identify in SharePoint On-line

Step 11: Modifying the Doc Library Identify by way of PowerShell

PowerShell is a robust software that can be utilized to handle SharePoint websites and libraries. You should utilize PowerShell to edit the identify of a doc library by following these steps:

Open the SharePoint On-line Administration Shell.
Connect with the SharePoint On-line website that accommodates the doc library.
Run the next command to get the present identify of the doc library:

Get-PnPListItem -Record DocumentLibraryName

Run the next command to replace the identify of the doc library:

Set-PnPListItem -Record DocumentLibraryName -Id DocumentLibraryID -Values @{"Title" = "NewDocumentLibraryName"}

Confirm that the identify of the doc library has been up to date.

Extra Data

Listed below are some further issues to remember when modifying the identify of a doc library:

The identify of a doc library have to be distinctive throughout the website.
The identify of a doc library could be as much as 255 characters lengthy.
The identify of a doc library can not comprise any of the next characters: /, , *, ?, <, >, :, ;, “, |
For those who change the identify of a doc library, any hyperlinks to that library will must be up to date.

Instance

The next instance reveals use PowerShell to edit the identify of the doc library named “Paperwork” to “NewDocuments”:

Join-PnPOnline https://contoso.sharepoint.com
Get-PnPListItem -Record Paperwork
Set-PnPListItem -Record Paperwork -Id 1 -Values @{"Title" = "NewDocuments"}

Troubleshooting

For those who encounter any issues when modifying the identify of a doc library, you possibly can strive the next:

Just remember to have the required permissions to edit the doc library.
Make it possible for the identify of the doc library is exclusive throughout the website.
Make it possible for the identify of the doc library doesn’t comprise any of the next characters: /, , *, ?, <, >, :, ;, “, |

For those who nonetheless have issues, you possibly can contact Microsoft assist for help.

Modifying the Doc Library Identify in SharePoint On-Premises

16. Modifying the Doc Library Identify in SharePoint On-Premises Utilizing PowerShell

Step 1: Set up the SharePoint On-line Administration Shell

Obtain and set up the SharePoint On-line Administration Shell (SPOMgmt) from the Microsoft Obtain Middle: https://www.microsoft.com/en-us/download/details.aspx?id=35588.
Set up the SPOMgmt module utilizing the next command within the PowerShell console:

Set up-Module SharePointPnPPowerShellOnline

Step 2: Connect with the SharePoint Web site

Join-PnPOnline -Url "https://<your-sharepoint-site-url>"

Step 3: Get the Doc Library Identify

$library = Get-PnPWeb -Id "<web-url>"
$libraryName = $library.Title

Step 4: Replace the Doc Library Identify

$libraryName = "New Library Identify"
$library.Title = $libraryName
$library.Replace()

Step 5: Disconnect from the SharePoint Web site

Disconnect-PnPOnline

Various PowerShell Technique:

Set-PnPList -Id "<document-library-url>" -Title "New Library Identify"

Observe:

Exchange <your-sharepoint-site-url> and <document-library-url> with the precise SharePoint website and doc library URLs respectively.
Guarantee that you’ve got the required permissions to change the doc library identify.

Library Identify Already Exists Errors

1. Error Dealing with

When creating or modifying a doc library, you could encounter an error if the library identify already exists. To handle this, it is essential to know the error dealing with mechanisms in place.

2. Current Library with the Similar Identify

For those who try and create a library with a reputation that matches an present library, you’ll obtain an error message. This error prevents duplicate libraries with the identical identify, which may result in confusion and knowledge administration points.

3. Library Identify Case Sensitivity

It is important to notice that SharePoint library names are case-sensitive. Which means a library named “Paperwork” is totally different from a library named “paperwork.” Making an attempt to create a brand new library with the identical identify however totally different casing will lead to an error.

4. Errors in Completely different Contexts

The error habits could fluctuate relying on the context and motion you might be performing:

Making a New Library: When creating a brand new library, you’ll obtain an error if a library with the identical identify already exists.
Modifying an Current Library: For those who try and edit an present library’s identify to match an present identify, additionally, you will obtain an error.
Transferring or Copying a Library: When shifting or copying a library, the vacation spot website should not have already got a library with the identical identify. In any other case, an error will happen.

5. Error Message Variation

The precise error message you obtain could fluctuate relying on the SharePoint model and settings. Frequent error messages embody:

“A library with this identify already exists.”
“The desired library identify already exists.”
“The library identify is already in use.”

6. Easy methods to Deal with Errors

To resolve library identify already exists errors, observe these steps:

Confirm the Library Identify: Be sure that the library identify you might be utilizing is totally different from any present library names on the location.
Test Case Sensitivity: Affirm that the case of the library identify matches the prevailing library identify in case you are modifying it.
Select a New Identify: If crucial, choose a distinct identify for the library that doesn’t battle with present library names on the location.

7. Finest Practices for Library Naming

To keep away from library identify conflicts and enhance knowledge administration, contemplate the next finest practices for naming SharePoint libraries:

Descriptive and Distinctive: Select names that precisely describe the aim of the library and are simple to determine.
Quick and Concise: Preserve library names temporary and to the purpose to reinforce readability and navigation.
Keep away from Particular Characters: Use solely alphanumeric characters and areas to keep away from potential compatibility points with totally different browsers and techniques.
Think about Synonymity: If doable, keep away from creating libraries with comparable names or synonymous phrases to attenuate confusion.
Use a Naming Conference: Set up a constant naming conference throughout all of your SharePoint libraries to reinforce group and searchability.

8. Extra Concerns

Along with the steps outlined above, hold these issues in thoughts:

Web site Assortment Recycle Bin: For those who delete a library by mistake, you possibly can restore it from the location assortment recycle bin inside a selected timeframe.
SharePoint Administrator: If you’re unable to resolve the error by yourself, contact your SharePoint administrator for help.
Third-Get together Instruments: There are third-party instruments out there that may assist handle SharePoint libraries and resolve naming conflicts.

Customizing Doc Library Columns

Including a New Column

So as to add a brand new column to your doc library, navigate to the library in query and choose the “Settings” icon (gear-shaped) positioned within the top-right nook of the display. From the drop-down menu, select “Library settings.”

Within the “Library settings” web page, scroll all the way down to the “Columns” part and click on on the “Create column” button. Right here, you will have the choice to configure varied settings to your new column:

Identify: Present a descriptive identify to your column that precisely displays its goal.
Kind: Choose the information sort of your column, equivalent to textual content, quantity, date, selection, and so forth.
Description: Enter a quick description to assist customers perceive the aim and context of the column.
Required: Test this field if you would like the column to be obligatory for every doc within the library.
Permit a number of values: Allow this feature to permit customers to enter a number of values in a single column for every doc.
Hidden: Test this field to cover the column from the default doc view. Hidden columns can nonetheless be included in views and kind templates however are usually not seen in the usual library view.

As soon as you’ve got configured the column settings, click on on the “OK” button to create the brand new column.

Modifying a Column’s Properties

To edit the properties of an present column, navigate to the doc library containing the column and choose the “Settings” icon. From the drop-down menu, select “Library settings.”

Within the “Library settings” web page, scroll all the way down to the “Columns” part and hover over the column you want to edit. An arrow icon will seem to the correct of the column identify. Click on on the arrow icon and choose “Edit” from the drop-down menu.

This can open the “Edit column” dialogue field, the place you possibly can modify the next properties:

Identify: Change the identify of the column.
Kind: Change the information sort of the column.
Description: Edit the outline of the column.
Required: Allow or disable the obligatory requirement for the column.
Permit a number of values: Allow or disable the choice to permit a number of values within the column.
Hidden: Allow or disable the hidden standing of the column.

After making your modifications, click on on the “OK” button to save lots of the modifications.

Deleting a Column

To delete a column from a doc library, navigate to the library containing the column and choose the “Settings” icon. From the drop-down menu, select “Library settings.”

Within the “Library settings” web page, scroll all the way down to the “Columns” part and hover over the column you want to delete. An arrow icon will seem to the correct of the column identify. Click on on the arrow icon and choose “Delete” from the drop-down menu.

This can immediate you with a affirmation dialogue field. Click on on the “OK” button to substantiate the deletion.

Column Varieties

SharePoint provides all kinds of column varieties to satisfy totally different wants. Listed below are a few of the generally used column varieties:

Column Kind	Description
Single line of textual content	Shops a single line of textual content, as much as 255 characters.
A number of strains of textual content	Shops a number of strains of textual content, as much as 63,999 characters.
Quantity	Shops numeric values.
Date and Time	Shops date and time values.
Selection	Permits customers to pick out a price from a pre-defined record of choices.
Lookup	Hyperlinks to a column in one other record or library.
Individual or Group	Shops the names of customers or teams.

How To Edit A Doc Library Identify

Libraries could be renamed to match your group’s requirements and to group associated libraries collectively. For instance, a company may rename Advertising Collateral Library to Collateral Library and transfer it underneath a brand new Paperwork library.

From the location actions menu , choose Web site contents.
Choose Paperwork(or the identify of the library that accommodates the library that you simply wish to rename).
Hover over the identify of the library that you simply wish to rename and choose the ellipsis (…) on the correct.
Choose Edit.
Underneath Identify, edit the library identify.
Underneath Description (non-obligatory), edit the library description.
Choose Save.

Individuals additionally ask about 115 How To Edit A Doc Library Identify

How can I rename a library in SharePoint?

To rename a library in SharePoint, observe these steps:

Go to the SharePoint website that accommodates the library.

Click on on the "Settings" gear icon within the top-right nook.

Click on on "Web site Contents" within the left-hand menu.

Discover the library that you simply wish to rename and click on on it.

Click on on the "Edit" button within the top-right nook.

Underneath the "Identify" subject, enter the brand new identify for the library.

Click on on the "Save" button.

How can I modify the identify of a SharePoint doc library?

To alter the identify of a SharePoint doc library, observe these steps:

Open the SharePoint website that accommodates the library.

Click on on the "Settings" gear icon within the top-right nook.

Click on on "Web site Contents" within the left-hand menu.

Discover the library that you simply wish to rename and click on on it.

Click on on the "Edit" button within the top-right nook.

Underneath the "Identify" subject, enter the brand new identify for the library.

Click on on the "Save" button.